Resource Capacity Planner
Compare team members’ workable hours with planned work, leave and recurring overhead; expose overload by role.
- 1Explore the example
- 2Edit your assumptions
- 3Compare & export
Loading the worked example…
Your working data
Edit cells directly or import a CSV. Download “Input CSV” for the required column names. Up to 200 rows; scroll the table sideways for additional fields.
Detailed analysis
Exports include all results, regardless of the search filter. The HTML report includes assumptions and source data; use your browser’s Print command for PDF.
Chart shows the first 20 rows; negative values use a warm color. Click table headers to sort.
Compare up to four scenarios
Capture the current inputs, change assumptions and capture again. Scenarios are included in downloaded projects.
What this model includes
Aggregate period capacity; it does not sequence assignments or model dependencies. Focus factor applies after leave and recurring overhead.
Import and save safely
CSV imports use your current assumptions. Project files restore assumptions, rows and saved scenarios. No automatic saving: download a project before closing this page. Imports are limited to 10 MiB and 200 rows. Calculations run in your browser; the site’s advertising and analytics follow its privacy policy.
Using Resource Capacity Planner
Compare team members’ workable hours with planned work, leave and recurring overhead; expose overload by role.
- Review the preloaded example and the model limits before entering real data.
- Adjust planning weeks, focus availability (%).
- Edit the person rows or import a CSV using the Input CSV column template.
- Open Results & chart to inspect details, sort columns and filter rows.
- Capture alternative scenarios, then download a project, result CSV or printable report.
Example
The worked example includes Alex, Sam, Lee. Change the first planning weeks setting and compare the result with a saved baseline.
Questions & answers
What does Resource Capacity Planner calculate?
Compare team members’ workable hours with planned work, leave and recurring overhead; expose overload by role.
What are the important limitations?
Aggregate period capacity; it does not sequence assignments or model dependencies. Focus factor applies after leave and recurring overhead.
Can I continue my work later?
Yes. Save a project JSON file and reopen it with Import CSV / project. It contains the working data, assumptions and up to four scenarios. Nothing is saved automatically.
What CSV columns do I need?
person, role, weekly, leave, overhead, assigned. Download Input CSV for a compatible example. CSV imports keep your current assumptions.
Are these example figures current industry benchmarks?
No. They are illustrative values to demonstrate the model. Replace them with figures appropriate to your situation.
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